12-19 November, 2026 | Wildekrans Estate
IMPORTANT: By submitting your registration and deposit, you acknowledge that you have read, understood, and accepted all terms and conditions set out below. These terms apply to all participants, including guests, visitors, and minors accompanied by a guardian. Where local law imposes stricter requirements, such law prevails.
1. Registration & Payment
Deposit: A non-refundable ZAR 7 800,00 deposit is required to secure your spot for the retreat. By settling the non-refundable deposit, you agree to the terms and conditions set out below.
Second Payment: 50% of the balance is due 30 days after the initial ZAR 7 800,00 deposit has been paid.
Final Payment: The full balance is due by October 12th, 2026 (30 days before the start date of the retreat).
Payment Details:
All prices are in South African Rand (ZAR).
Accepted payment methods: cash and bank transfer.
Payment instructions are provided upon registration.
Payment confirmation receipts will be sent upon receiving payment transactions.
Currency exchange rate fluctuations are participant’s responsibility.
Failure to meet payment deadlines may result in the forfeiture of your place and payments made, without refund.
2. Cancellation & Refund Policy
Cancellation by Organisers:
We hold the right to cancel the retreat (for any reason), 90 days before the check-in date. You will be fully refunded in this event.
Indirect costs, such as flights, visas, accommodation are not covered by the event organisers.
In the event of cancellation due to force majeure (e.g. government restrictions, health emergencies, etc.), the deposit and any payments made will be refunded in full.
If the retreat is postponed due to force majeure, the deposit will either be transferred to a future retreat or refunded. Any balance payments made 90 days prior to the retreat will be fully refunded.
Cancellation by Participant:
We understand that plans change and would like to ask that cancellation requests be submitted in writing, via email. Refunds are calculated based on how far in advance we receive your request.
60+ days before start: You'll forfeit the deposit + 50% of the second payment balance (made 30 days within paying the deposit).
30-59 days before start: You'll forfeit the deposit +100% of the second payment.
Within 30 days of start: No refunds will be issued. The full balance is due and non-refundable.
Travel Insurance: We strongly recommend comprehensive travel insurance covering trip cancellation, medical emergencies, evacuation, and repatriation. We are not responsible for any participant's lack of insurance.
3. Transfers & Withdrawals
If you are unable to attend due to extenuating circumstances, participants may transfer their booking to another person up to 30 days before retreat start. The new participant must complete all registration forms and accept these terms.
Transfer must be requested in writing, via email and approved by organisers.
If you decide to leave the retreat after it has started for any reason, no refund will be offered.
Full payment is required by October 12th, 2026: 30 days before the start date of the retreat.
No transfers permitted within 30 days of retreat start.
4. Health & Safety
By registering, the participant acknowledges, understands and accepts all risks associated with:
International travel to and within South Africa.
Yoga and physical activities.
All extracurricular activities.
Transportation to and from the venue.
By registering for the retreat, you declare that:
You are in good mental ad physical health and are capable of participating in the retreat safely.
You have consulted with a physician regarding your ability to participate in any physical or extracurricular activities.
If you have not consulted with a physician, it is YOUR responsibility to determine you are physically and mentally healthy to participate.
You will disclose all relevant medical information.
In the sign up sheet we require the following to be disclosed prior to attendance:
Medical conditions and/or allergies.
Injuries, physical limitations and/or disabilities.
Mental health issues.
Medications that could affect participation or safety.
Failure to disclose relevant medical information may result in the removal from the retreat without refund.
The facilitator, i.e. Kara Magalhaes, is not a doctor, nor healthcare provider, and the retreat is not intended for medical purposes. We do not provide any medical services. You must manage your own health needs and medications.
5. Behaviour & Retreat Etiquette
The participant must:
Follow all instructions from organisers, venue staff instructions, venue and trail signage, and extracurricular activity operators’ rules to ensure a smooth and respectful experience for all participants.
Use all venue facilities safely and report hazards immediately.
Respect other’s privacy and any shared confidential information on retreat.
Report incidents, injuries, dangerous conditions or complaints to either the retreat organisers or estate manager promptly.
Take responsibility for all personal property and cannot hold the venue or retreat organisers liable for loss, damage or theft.
Treat the venue, all property and nature with respect.
The participant will act responsibly, not endanger self or others, and will not attend yoga classes under the influence of alcohol or non-prescribed drugs.
Alcohol: Responsible consumption is permitted. The wine estate has the right to remove any participants on the grounds of intoxication.
Illegal substances: Possession or use of illegal drugs is prohibited and may result in removal and notification of authorities.
Please follow venue-specific smoking policies.
Failure to follow the retreat’s etiquette, and/or inappropriate behaviour may result in:
Removal from the retreat - Removal of any participants can occur on the basis of: breaching the terms and conditions; unsafe conduct/endangering others; serious illness posing risks to others; intoxication or substance violations.
No refund being issued if removed from the retreat upon breaching the terms and conditions.
Removed participants bearing all costs for early departure, transport, medical care, or additional accommodation.
6. Minors and Guardians
Requirements:
Minors (under 18 years) must be accompanied by a parent or legal guardian.
Guardians must accept full responsibility under these terms.
Guardians are responsible for minor’s supervision, safety and conduct.
Guardians assume all risks on behalf of the minor.
Activities:
For Minors under the age of 15, Guardians must be present during all yoga sessions and estate activities.
Extracurricular activities may require additional consent and waivers from guardians. Guardians may be asked to accompany minors on extracurricular activities.
Guardians must follow instructions from activity operators.
Guardians participate with minor at their own risk.
7. Assumption of Risk & Release of Liability
To the fullest extent permitted by South African law, the participant:
Releases the organisers, Kara Magalhaes, venue staff, Wildekrans Estate, owners, affiliates, employees, contractors, and representatives from:
Injury, illness, or death.
Property loss or damage.
Emotional distress.
Any harm arising from participation in retreat activities.
Indemnify and hold the organiser harmless against:
Claims arising from a participant’s negligent or wilful acts or omissions.
Claims by third parties related to participant's actions.
Costs and legal fees incurred defending such claims.
Agree to hold harmless the organisers for:
Any bodily injury, property damage, health-related issues during the retreat.
Loss, theft, or damage to personal property (except proven gross negligence).
The organisers are not liable for:
Events beyond reasonable control (force majeure: storms, fires, civil unrest, government actions, pandemics, floods, earthquakes, strikes, terrorism, war).
Personal injury or death during retreat activities.
Participant’s lack of insurance coverage.
Delays, changes, or cancellations due to force majeure.
Actions or omissions of third-party service providers (airlines, shuttle/transfer/taxi companies, excursion operators).
8. Insurance Requirements
Participants are strongly advised to obtain comprehensive travel, medical, and personal liability insurance covering South Africa, including emergency evacuation and repatriation. As a result of this advice, the organisers are not responsible for any participant’s lack of insurance. We strongly advise to obtain comprehensive travel insurance covering:
Flight/Trip cancellations, delays and/or interruptions. Including lost or damaged baggage.
Extracurricular activities.
Personal liability (personal injury, damage to property, or loss of belongings).
Medical treatment, emergency evacuation or repatriation.
Coverage valid for South Africa.
You agree to participate within your own limits and understand that yoga, physical activities, and travel carry inherent risks.
The organisers do not provide insurance and are not responsible for any participant’s lack of coverage.
Purchase travel insurance once you book. Some policies require purchases within specific timeframes to access full benefits.
9. Modifications & Cancellations by the Organisers
The organisers reserve the right to modify or cancel the retreat due to unforeseen circumstances, low attendance is a valid reason to cancel. If the retreat is cancelled 90+ days before the retreat start date, the full amount will be refunded.
If, for any reason, you are asked to leave the retreat due to inappropriate behaviour or failure to comply with the retreat’s ethos, no refund will be issued.
10. COVID-19 and Infectious Disease; Health Screening
The retreat organisers, Wildekrans Estate, and/or South African Authorities may require:
Pre-arrival health screening or questionnaires.
Proof of vaccinations.
Negative test results, temperature checks, or other measures in line with South African government guidance and public health best practice.
Participant Health Obligations:
Participants must not attend if unwell, symptomatic or recently exposed to infectious diseases.
Comply immediately with isolation or testing requirements if requested.
Inform organisers or wine estate staff if symptoms develop during retreat.
Follow all public health guidance and venue protocols.
Organisers or venue staff may require immediate removal or quarantine of symptomatic participants; who bear all costs related to:
Testing.
Quarantine accommodation.
Medical treatment.
Alternative return transport.
Extended stay.
Please note, no refunds will be issued for missed retreat activities due to illness or quarantine.
The retreat may change procedures in response to evolving public health guidance; compliance is mandatory.
11. Modifications & Changes by Organisers Acceptance of Terms
Right to Modify:
The organisers reserve the right to:
Modify retreat schedule, activities, or itinerary due to unforeseen circumstances.
Substitute instructors, venues, or activities with comparable alternatives.
Make changes necessary for safety, weather, or operational reasons.
Cancel the retreat.
Communication of changes:
Organisers will notify participants of significant changes as soon as reasonably possible.
Minor schedule adjustments may be made on-site without advance notice
Organisers will use reasonable efforts to provide alternatives and minimise disruption.
No compensation for modifications:
No refunds or compensation for minor schedule changes or substitutions.
Participants are not entitled to additional compensation beyond refunds specified.
12. General Provisions
Governing Law: These terms and conditions are governed by and construed in accordance with the laws of South Africa.
Jurisdiction: Any disputes arising from these terms shall be subject to the exclusive jurisdiction of South African courts.
Severability: If any provision of these terms is held invalid or unenforceable, the remaining provisions remain in full force and effect.
Entire Agreement: These terms constitute the entire agreement between you and the organisers regarding your participation in the retreat and supersede all prior communications.
Amendments: The organisers reserve the right to update these terms at any time. Updated terms will be communicated to registered participants. Continued participation constitutes acceptance of updated terms.
Language: In case of any translation, the English version of these terms prevails.
13. Acceptance & Acknowledgment:
By submitting your registration and deposit, you confirm that you:
✓ Have read, understood, and accepted all terms and conditions in full.
✓ Acknowledge and accept all risks associated with participation.
✓ Agree to release the organisers from liability as set forth herein.
✓ Will comply 100% with all safety instructions and local regulations.
✓ Have provided or will provide accurate information in all forms and communications.
✓ Understand that some provisions require you to waive legal rights.
✓ Have had opportunity to seek legal or other professional advice regarding these terms.
✓ Consent to use of your data for communication, safety, and marketing purposes.